8.1 Declaration of Home Town :
(i) Every employee shall make a declaration of his home town. A declaration already made by an employee under the regulations in force before the commencement of these regulations shall be treated as the declaration made by him for the purpose of these regulations. Every new entrant to the Boards service shall make a declaration as to his home town before the expiry of six months from the date of his entry into the Boards service.
(ii) The declaration made by an employee other than a Head of a Department shall be subject in each case, to the acceptance by the Head of his Department who shall satisfy himself about the correctness thereof after calling for such evidence as he may consider necessary. The effective date of declaration of home town shall be the date on which the employee made it and not the date of its acceptance by the Head of his Department or the date of communication conveying such acceptance. The declaration made by a Head of the Department shall be subject to the acceptance by the Deputy Chairman or the Chairman. A declaration made by an employee and accepted by his Head of Department, or the Chairman, as the case may be, under the regulations in force before the commencement of this regulations shall be treated as the declaration accepted by the Head of a Department, Dy.Chairman or Chairman for the purpose of these regulations.
(iii) A declaration of home town once made shall ordinarily be treated as final, but in exceptional circumstances the Heads of Department (and in the case of a Head of Department, the Chairman or the Deputy Chairman) may authorise a change in such declaration provided that such a change shall not be made more than once during the period of service of the employee. In the case of persons on deputation to the Board, such requests shall be granted only with the approval of the leading authority.
(iv) The declaration of home town made after the prescribed time, limit may be accepted by the Head of a Department (and in the case of a Head of a Department, by the Chairman or the Deputy Chairman) against the one chance for changing the declaration and this will be treated as a final declaration of home town and no further change of home town will be allowed in such cases.
(v) The Head of a Department may, for his own convenience, maintain a register of home town in respect of employees in his department.