14. Advance – To enable an employee to avail of the travel concession an advance may be granted on the following terms and conditions, namely :

(a) the amount of advance in each case shall be limited to 90 per cent of the estimated amount which the Board would have to reimburse in respect of the cost of journeys, both ways :

(b) where the employee and the members of the family avail themselves of the travel concession separately, i.e. at different times, the advance may be drawn separately to the extent admissible and adjustment of claims may be made separately. Where, however, a consolidated advance is drawn by the employee in respect of the members of his family, the adjustment claims shall be drawn in a single bill;

(c) the advance may be drawn for both the outward and return journeys of the employee or the members of his family or both at the time of commencement of the outward journey, provided that the period of leave taken by the employee or the period of anticipated absence of the members of their family does not exceed 90 days. Where, the period of leave or the period of anticipated absence exceeds the said limit, the advance may be drawn for the outward journey only. Where an advance has been drawn for both the outward and return journeys and later it becomes clear that the period of absence of either the employee or the employee’s family from Bombay is likely to exceed the said limit, one half of the advance (in lump-sum) should be refunded to the Board forthwith;

(d) the advance in respect of the temporary employees and their families will be sanctioned subject to the producing by them of surety of a permanent employee. The above will not be applicable to employees, who have put in more than 5 years continuous service ;

(e) the advance will have to be refunded in full forthwith if the outward journey is not commenced within 60 days of the grant of advance. In all cases, the employee should produce railway or bus tickets, etc. within ten days of drawal of advance;

(f) the travelling allowance claim in adjustment of the advance drawn should be prepared within one month of the completion of return journey; and within 3 months if no advance has been drawn;

(g) the account of advance drawn for leave travel journeys will be rendered after completion of the journeys in the same way as for an advance of Travelling Allowance on tour;

(h) the adjustment of the advances will be watched through appropriate register maintained by the Accounts Officer;

(i) where an advance has been drawn by the Board’s employee the claim for reimbursement of the expenditure incurred on the journey shall be submitted within one month of the completion of return journey. On the Board’s employees failure to do so, he shall be required to refund the entire amount of advance forthwith in one lump-sum. No request for recovery of advance in instalments shall be entertained ;

(j) if the condition laid down for grant of advances are not complied with or if the rules for granting advances for LTC have been violated, the Head of Department should charge penal interest i.e., 2 ½ per cent above the rate of interest for purchase of conveyance (other than motor cars) ;

(k) in case of an employee on deputation who avails of LTC immediately on reversion but before joining his parent office, the borrowing department may grant the advance in consultation with the lending department and endorse a copy to the lending department to enable them to watch the adjustment of the advance.