(II) Temporary Dock Entry Permit

i)

Temporary Dock Entry Permit shall be issued to the Port Users on payment of Rs. 5 per person per day and validity of such Permits will range from two days to seven days.

ii)

Port Users desirous of having Temporary DEP’s for their employees/workers shall submit application in format PERMIT/F/017 at Annexure ‘B’ in duplicate.

iii)

All such applications shall have photographs of the person for whom Dock Entry Permit is sought.

iv)

The details of the applicant and the authorized signatory will then be verified and thereafter original application will be endorsed as Dock entry Permit by franking of seal and stamp and validity date, and will be handed over to the applicant. The duplicate copy of the application will be retained in the office for record

v)

The applicant must ensure that the original application (PERMIT/F/017 & PERMIT/F/022) is signed on the reverse (PERMIT/F/019) by the issuing authority (Sr. Asstt. Traffic Manager) prior to entering the docks.

vi)

Authorized signatory of the Port Users shall certify and undertake that they are responsible for the good conduct of their employees/workers in the Port Premises and in the event of misuse of Permits, action as deemed fit, including cancellation of the registration will be taken by MbPT.

(III) DOCK ENTRY PERMITS FOR SHORTER DURATION (MONTHLY)

Dock Entry Permits for shorter duration i.e. for one month shall be issued in Card form as per following procedure.

A) Fresh Monthly Dock Entry Permit:

i)

Port Users desirous of having fresh monthly dock entry permits for their employees shall submit an application in duplicate in the format PERMIT/F/013 given at Annexure. The application can be submitted in printed format PERMIT/F/013 available at the permit section, alongwith  covering letter duly signed by the authorized signatory, appointment letter of applicant, copy of valid passport or Police NOC issued by Yellow Gate Police Station, copy of registration slip and identity card size coloured photograph.

ii)

On receipt of application/s, the Permit clerk will verify details and application will thereafter be processed.

iii)

An amount of Rs. 15/- will be charged for issue of each MDEP for recovering the stationery and administrative expenses.

iv)

MDEP shall be issued to the employees of Government/semi Government or Public Sector Organisation, only after certification by the competent authority of their organisation, that the employee is required to visit the docks. Such employees shall be exempted from Police verification, provided photocopy of their office Identity card is submitted.

B) Renewal of MDEP Dock Entry Permit:

i)

Port Users desirous of renewing their MDEP for their employees shall submit an application in duplicate in the format PERMIT/F/016  given at Annexure. The application can be submitted on the letterhead of the company in the prescribed format PERMIT/F/016 available at the permit section alongwith a covering letter duly signed by the authorized signatory, copy of valid passport or Police NOC issued by Yellow Gate Police Station, copy of registration slip.

ii)

On receipt of application/s, the Permit clerk will verify details and application will be processed. 

iii)

In cases where five years has not lapsed from the date of issuance of Permits, MDEP will be revalidated for such Port Users for a further period of one month.

iv)

An amount of Rs. 15/- will be charged for revalidation of each MDEP for recovering the stationery and administrative expenses.

V)

Applicants holding valid Indian Passports shall be exempted from police NOC.

(IV) Dock Entry Permits for longer duration (YEARLY)

Dock Entry Permits for longer duration from more than one month to one year or more as applicable shall be issued in the form of Smart Cards. Following procedure shall be followed for issuance of Smart Cards:

A) Fresh Yearly Dock Entry Permit (SMART CARD) :

i)

Port Users desirous of having fresh yearly dock entry permits for their employees shall submit an application in duplicate in the format PERMIT/F/009 given at Annexure “C”. The application can be submitted in printed format PERMIT/F/009 available at the permit section, alongwith  covering letter duly signed by the authorized signatory, appointment letter of applicant, copy of valid passport or Police NOC issued by Yellow Gate Police Station, copy of registration slip.

ii)

On receipt of application/s, the Permit clerk will verify details and application will thereafter be processed.

iii)

The applicant will then be photographed; fingerprints recorded, and thereafter Smart Card will be issued.

iv)

An amount of Rs. 150/- will be charged for issue of each smart card for recovering the stationery and administrative expenses.

v)

Smart cards shall be issued to the employees of Government/semi Government or Public Sector Organisation, only after certification by the competent authority of their organisation, that the employee is required to visit the docks. Such employees shall be exempted from Police verification, provided photocopy of their office Identity card is submitted.

B) Renewal of Yearly Dock Entry Permit (SMART CARD):

i)

Port Users desirous of renewing their existing dock entry permit (SMART CARD)  for their employees shall submit an application in duplicate in the format PERMIT/F/012  given at Annexure “C”. The application can be submitted on the letterhead of the company in the prescribed format available at the permit section alongwith a covering letter duly signed by the authorized signatory, copy of valid passport or Police NOC issued by Yellow Gate Police Station, copy of registration slip, copy of existing smart card..

ii)

On receipt of application/s, the Permit clerk will verify details and application will be processed. 

iii)

In cases where five years has not lapsed from the date of issuance of Permits, Smart Cards will be revalidated for such Port Users for a further period as applicable, but not exceeding 5 years from the date of issuance of Police NOC.

iv)

The smart card will then be revalidated for a further period, as applicable, depending on the validity of Police NOC and smart card will then be issued to the applicant.

V)

An amount of Rs. 150/- will be charged for revalidation of each smart card for recovering the stationery and administrative expenses.

vi)

Applicants holding valid Indian Passports shall be exempted from police NOC.

C) Issuance of Duplicate Dock Entry Permit:

i)

In the event of loss of smart cards, duplicate smart cards will be issued to the port users on submission of an application in the format at Annexure “D”, along with application in format PERMIT/F/012 in duplicate and original copy of the Police complaint filed for the loss of Smart Card. An amount of Rs. 300 (inclusive of penalty of Rs. 150) shall be recovered for issuance of duplicate smart cards in lieu of lost smart cards.

ii)

In the event of damage to smart cards, duplicate smart cards will be issued to the port users on submission of an application in the format at Annexure “E”, along with application in format PERMIT/F/012 in duplicate and damaged Smart Card. An amount of Rs. 150 shall be recovered for issuance of duplicate smart cards in lieu of damaged smart cards. 

Penal action, which may include cancellation or suspension of permit, will be taken in case of misuse of permits by the port users.

Validity of Police NOC expires after 5 years from the date of issue.

(V) VEHICLE PERMIT 

A) Long Term Vehicle Permit

i)

Vehicle Permits shall be issued by the Permit Section for all categories of vehicles, which includes Cargo Vehicles, tankers, tempos, Cargo handling vehicles such as Forklift, Mobile Cranes, Container Handling Vehicles such as TLT, Reach Stacker etc.

ii)

Transporters, port users or owners of the vehicles shall furnish applications for issuance of Vehicle Permits in the format given at Annexure “F. Printed forms for issuance of Vehicle Permit are available in the office of Asstt. Manager, Permit and will be issued free of cost.

Following documents shall be required for issuance of Vehicle Permits depending on the category of vehicle:

Trucks / Tempos / Tankers / Container Trailers / Forklifts

a) Application in the Format PERMIT/F/024 at Annexure “F”.

b) Copy of the R.C. Book along with original for verification.

c) Copy of Vehicle Insurance Certificate.

d) Letter of recommendation in Format PERMIT/F/025 from the Port users for whom Vehicle will be utilised. Such Port Users should be registered with the Port.

e) Copy of Tax payment book.

Mobile Cranes / Top Lift Trucks / Reach Stacker

a) Application in the format in Format PERMIT/F/024  at Annexure “F”.

b) Copy of the R.C. Book along with Original for Verification.

c) Certificate from the competent authority in Form IV as prescribed by Government

under Dock Workers (Safety, Health and Welfare) Regulations, 1990.

d) Copy of Insurance Certificate.

e) Copy of Tax payment book.

Following charges shall be recovered for issuance of vehicle permits depending on the type of vehicle:

a) Cargo trucks : Rs. 80 per quarter

b) Cargo tankers : Rs. 80 per quarter

c) Container Trailers : Rs. 80 per quarter

d) Fork Lift 20' : Rs. 400 per quarter

e)  Fork Lift 40' : Rs. 1000 per quarter

f) Mobile Cranes 20' : Rs. 400 per quarter

g) Mobile Cranes 40' : Rs. 1000 per quarter

h) Container Handling Equipments : Rs.1000 per quarter

i) Bulk Handling Equipments (JCB) : Rs.1000 per quarter 

B) Issuance of Duplicate Vehicle Permit

In the event of loss of vehicle Permit, the duplicate vehicle permit will be issued to the port users on submission of an application in the format at Annexure “G” along with original copy of the Police Complaint filed for the loss of Vehicle Permit. An amount of Rs. 60 (Motor lorries, local chasis, mobile cranes and Forklifts) and Rs. 100 (Container handling equipment) shall be recovered for issuance of duplicate vehicle permit in lieu of lost vehicle permit.

The following procedure will be followed for issuance of one day vehicle permits at the Dock Gates:-

Port User normally Custom House Agents (CHA) / Transport & Container operators shall submit application at Orange gate P.D. and New Yellow Gate I.D. for issuance of one day Permit in the  form at Annexure ”H”. Details of vehicle, License no., name of driver and cleaner will be checked by the clerk and one day permit will be issued on payment of Rs. 20 per vehicle.

(VI) Dock Entry Permits for Drivers and Cleaners of Vehicles registered with the Port

i)

For the vehicles, which are registered with the Port, i.e. for which Vehicles Permits are issued, the Dock Entry Permit booklet issued by the Transporters’ Association and validated by the Permit Section shall be used for recording the driver’s name, license no., driver’s signature, cleaner’s name and cleaner’s signature.

ii)

Booklets issued by the Association shall be submitted to the Permit Section, where the same will be authenticated on payment of Rs. 30, for a period of maximum 30 days.

iii)

Such booklets issued by the Association and authenticated by the Permit Section shall function as Dock Entry Permits for the drivers only, along with the license of the drivers and Identity Cards issued by the respective transporters as per Circular No.6 dated 24.06.2011 issued by Sr. Dy. Traffic Manager, Hamallage.

iv)

The drivers and cleaners are expected to be in or near the vehicle and not loiter around. Non compliance of this instructions may lead to cancellation of the vehicle permit.