Operating System (IPOS)
IPOS covers all the
activities of Port operation. The system caters to
Vessel, Port, Cargo, Container, Rail and Operation
Resource activities in five modules. The activities
comprises of all transactions at the Port including
Vessel, Sheds, Gate activities, Import and Export
processing, Container Stuffing and Stripping
(de-stuffing), Cargo Receipt and delivery, Labour/Equipment
Booking, Documentation, Resource Allocation, Rail
documentation and operations and the terminal
System: The financial Accounting of Port is maintained
by Computerized Financial Management System which is an
ORION Enterprise resource Planning (ERP) which was
procured through 3i Infotech Ltd. and customized as per
the requirement of The Financial Management System
captures the data like Accounts receivable, Accounts
Payable, Cash Transactions; Bank transactions provide
required information viz. balance sheet, trial balance,
general ledgers, cost ledgers etc.
Uncleared Cargo Sales
Sales branch mainly deals with the auction of the import
or export cargo lying uncleared/unclaimed in the Port
premises. Such cargo is sold by e-auction under the
provisions of Section 61 & 62 of the Major Port Trust
Act 1963. This forms an important part of the Port
operations. To keep track of this process this
application is developed in-house.
The details of uncleared/unclaimed cargo is merged as un
cleared cargo (u/c) list into sales system from Cargo
Module of Integrated Port Operation System (IPOS), for
each and every uncleared cargo line a unique lot no. is
given, notices are generated and sent to respective
agent/parties for information, gazetting, advertising
and inventories are printed and u/c details are sent to
custom for Bill of Entry formalities. The lots with Bill
of .Entry formalities over are put into final auction
list. The delivery orders are given to bidders to whom
lots are sold in the auction and then bills are
generated as per Docks Scale Of Rates. Lots which are
not sold are again put into auction sale as per cycle by
the program section.
Provident Fund System
rovident Fund System: Provident Fund system covers most
of the needs of P.F. Branch. System maintains the data
of contribution of existing employees towards Provident
Fund, Voluntary contribution and repayment of advances
taken from P.F balance. P.F system calculates interest
on balance of contribution of employees on every
financial year and generates various reports like P.F.
slip, P.F. Card, Intimation Letters, Department wise
Pension system covers all
the needs of Pension Branch. The system computes
employees' post retirement dues. Pension System
maintains details of various types of pensioners like
Family pensioner, Ex-Gratia Pensioner, Ex-Gratia Family
Pensioner. The disbursement is done through various
modes of payment viz. ECS, SBI-Draft, SBI-Core Banking
System & money order. Pension System has interfaces with
other internal application like Financial Management
System, Payroll Systems.
Management System (IMMS)
This system caters to the
purchase requirements of stock and non stock items. The
system allows online indenting of material, Annual
Contract Management, Tender Management, Purchase Order
Management, Goods Receipt Management, Material
Inspection Management, Material Issue Management, online
stock maintenance. The tender value, purchase order
value etc. are calculated automatically in the system.
All the items are codified in the system irrespective of
its type i.e. stock or non stock item. System generates
various reports like indent, recoupment memo, purchase
order, acceptance letter, tender etc.
Mumbai Port Trust has 9
departments and each department has multiple sections.
It has operational relationship with numerous other
organizations like government bodies, customs, railways,
Corporations, labour institutes, legal bodies,
organizations involved in shipping line, international
port bodies etc. There is lot of to and fro written
communication taking place between different departments
and also with outside agencies.
The Letter Tracking System allows to keep track of such
written communications. Once the letter is received or
being sent, needs to be entered into the system for
effective tracking. The system provides a full-fledged
search where the user can search any letter either
inward or outward on various parameters, viz.
inward/outward no., date, Sender.s Name, Subject, Ref.
No., Letter Type etc . The system generates various
types of reports based on specific criteria.s like
daily, periodic, received from or sent to specific
departments or specific group, etc.
system is used for lodging the hardware complaints for
Mumbai Port Trust has
implemented eOffice System during Lockdown Period.
Implementation of eOffice has reduced considerable time
of movement of papers and has enabled better tracking of
files. It has also lead to paperless office to a